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Bylaws of Gilbert McLorren Outreach

Article I — Name & Purpose

Section 1. Name

The name of this organization shall be Gilbert McLorren Outreach.

Section 2. Purpose

Gilbert McLorren Outreach is organized exclusively for charitable and educational purposes under Section 501(c)(3) of the Internal Revenue Code. The organization’s mission is to provide outreach, support, and resources to individuals and communities in need, promoting empowerment, stability, and long‑term well‑being.

Section 3. Nonprofit Status

No part of the net earnings of the organization shall benefit any private individual. The organization shall not participate in political campaigns or substantial lobbying activities.

Article II — Board of Directors

Section 1. Authority & Responsibility

The Board of Directors governs the organization, sets policies, oversees finances, and ensures alignment with the mission.

Section 2. Number of Directors

The board shall consist of no fewer than three (3) and no more than fifteen (15) directors.

Section 3. Terms

Directors shall serve two‑year terms, renewable upon board approval.

Section 4. Duties

Directors shall:

  • Uphold the mission and values of the organization

  • Attend meetings and participate in decision‑making

  • Approve budgets and financial reports

  • Ensure compliance with federal and state nonprofit laws

Section 5. Officers

The officers of the board shall include:

  • President

  • Vice President

  • Secretary

  • Treasurer

Officers are elected by the board for two‑year terms.

Section 6. Removal & Vacancies

A director may be removed by majority vote for misconduct, failure to perform duties, or actions contrary to the mission. Vacancies may be filled by board appointment.

Article III — Meetings

Section 1. Regular Meetings

The board shall meet at least quarterly.

Section 2. Special Meetings

Special meetings may be called by the President or any two directors with reasonable notice.

Section 3. Quorum

A quorum shall consist of a majority of current directors.

Section 4. Voting

Decisions require a simple majority vote of directors present.

Section 5. Remote Participation

Meetings may be held via video or teleconference, and such participation counts toward quorum.

Article IV — Committees

Section 1. Establishment

The board may create committees as needed to support programs, fundraising, governance, or other organizational functions.

Section 2. Authority

Committees operate under board direction and may not take actions binding the organization unless authorized.

Article V — Financial Administration

Section 1. Fiscal Year

The fiscal year shall run from January 1 to December 31.

Section 2. Financial Records

The organization shall maintain accurate financial records, including:

  • Annual budget

  • IRS Form 990 filings

  • Annual financial statements

Section 3. Transparency

Financial documents shall be made available to the public upon request, in accordance with federal disclosure requirements.

Section 4. Contracts & Expenditures

The board must approve any contract or expenditure exceeding an amount set by board policy.

Article VI — Conflict of Interest

Section 1. Policy

Directors and officers must disclose any potential conflicts of interest. No director may vote on matters where they have a financial or personal interest.

Section 2. Annual Disclosure

All directors shall sign a conflict‑of‑interest statement annually.

Article VII — Amendments

Section 1. Amendments to Bylaws

These bylaws may be amended by a two‑thirds majority vote of the board at any regular or special meeting, provided that notice of the proposed amendment was given at least seven (7) days in advance.

Article VIII — Dissolution

Section 1. Dissolution Clause

Upon dissolution of Gilbert McLorren Outreach, all assets shall be distributed to another 501(c)(3) organization with similar charitable purposes, in accordance with IRS regulations.

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